Employer Alert: Reporting Requirements for All New or Rehired California Employees

All California employers must report their newly hired or rehired employees who work in California to the California Employment Development Department (EDD).  Reporting is done using the EDD’s Report of New Employees form, which was recently updated and can be found HERE (along with instructions for completion).

Reporting is aimed at locating parents not providing child financial support as obligated.  For general information regarding reporting requirements, including how to report, multi-state employers, etc., check the EDD’s New Employment Registry site found HERE.

As for timing requirements, the Report of New Employees must be submitted within 20 days of a new employee’s first day of work, or within 20 days of the rehire of an employee after a separation of at least 60 consecutive days.

If filing a paper copy, the Report of New Employees may be faxed to: 916-319-4400, or it can be mailed to:

Employment Development Department
P.O. Box 997016, MIC 96
Sacramento, CA 95799-7016

Employers who wish to report electronically must submit two monthly reports that are not less than 12 days and not more than 16 days apart.  However, no report should be submitted if there are no new or rehired employees to report.  For more details on electronic filing of the Report of New Employees form, see the EDD’s Electronic Filing Guide for the New Employee Registry Program, found HERE.

A penalty of $24 may be assessed for each failure to report the hiring or rehiring of an employee in a timely manner.  However, if the failure to report is intentional, based on an agreement between the employer and employee to not supply the required information or to supply a false or incomplete report, an employer may be charged a penalty of $490.

 

This blog is presented under protest by the law firm of Ervin Cohen & Jessup LLP.  It is essentially the random thoughts and opinions of someone who lives in the trenches of the war that often is employment law–he/she may well be a little shell-shocked.  So if you are thinking “woohoo, I just landed some free legal advice that will fix all my problems!”, think again.  This is commentary, people, a sketchy overview of some current legal issue with a dose of humor, but commentary nonetheless; as if Dennis Miller were a lawyer…and still mildly amusing.  No legal advice here; you would have to pay real US currency for that (unless you are my mom, and even then there are limits).  But feel free to contact us with your questions and comments—who knows, we might even answer you.  And if you want to spread this stuff around, feel free to do so, but please keep it in its present form (‘cause you can’t mess with this kind of poetry).  Big news: Copyright 2017.  All rights reserved; yep, all of them.

If you have any questions about this article, contact the writer directly, assuming he or she was brave enough to attach their name to it.  If you have any questions regarding this blog or your life in general, contact Kelly O. Scott, Esq., commander in chief of this blog and Head Honcho (official legal title) of ECJ’s Employment Law Department.